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Constitution
1. NAME.
The organisation shall be called The Merseyside Chess Association.
2.
OBJECTIVES.
The objectives of the Association shall be to promote, encourage and
administer the game of Chess within the area of Merseyside without
prejudice of race, colour, religion or other interest.
3. MEMBERSHIP.
The Association, acting through the Executive Committee, upon payment of
the appropriate fees, may accept for membership such individuals or
clubs inside or outside the boundaries of Merseyside as the Association
may decide.
4. OFFICES.
The Principal Offices of the Association shall be:- President Vice
President, Secretary, Treasurer and County Captain/s.
Other offices shall be determined by the AGM, and all appointments to
such offices and of general committee members shall be made by the AGM,
and shall apply until the next AGM Life Vice Presidents may be appointed
by the AGM from time to time, being persons who have given exceptional
service to the Merseyside Chess Association.
5. EXECUTIVE
COMMITTEE. The business of the Association shall be managed by the
Executive Committee which shall consist of the Principal Officers of the
Association, Life Vice President(s) and a maximum of twenty four other
Members. The Executive may co-opt additional members but such members
will have no voting rights. Seven members of the committee shall form a
quorum. If present the President will take the chair. Otherwise those
present will vote one of themselves as Chairman. Any matters requiring
resolution will be determined by a simple majority of votes. The
Chairman may vote only when a casting vote is required to break a tie.
The Executive Committee shall have the power to invite individuals to
attend committee meetings in an advisory capacity. The Executive shall
be convened by the Secretary on the instructions of the President, or
upon the request in writing of four of its members, or as these Rules
otherwise provide.
Each member of the
Executive Committee shall receive at least seven days notice of each
meeting. If at any meeting of the Executive Committee the number of
members present does not form a quorum within 30 minutes of the
announced time of starting, the meeting shall automatically stand
adjourned to a date within 15 days of the original date, when the
original business only shall be discussed. At this resumed meeting, the
rule regarding a quorum shall not apply.
6. ASSOCIATION
YEAR. The Association year shall be from 1st May to the 30th April
inclusive.
7. ANNUAL GENERAL
MEETING. The Annual General Meeting of the Association shall be held
in May or June and shall be open to private members of the Association,
all members of associated clubs and others subject to the discretion of
the meeting. It shall be the function of the meeting to :
a) receive a report from each Officer
b) consider the audited accounts of the Association
c) determine the non principal offices
d) elect all Officers and other members of the Executive Committee
e) fix all membership and other fees, and when these are due
f) fix the date of the next AGM, (the Executive Committee may vary this
date in the event of exceptional circumstances)
g) appoint the Auditor for the following year deal with other business
as may be required, due notice having been given on the agenda for the
meeting.
The only persons
entitled to vote at the AGM shall be the members of the Executive
Committee and from each club one delegate for each team entered in the
League competition and each person shall have one vote. A member of the
Executive Committee may not be a club delegate. No private member may
have a vote. Resolution will be decided by a simple majority of votes as
otherwise specified within these articles of constitution. The Chairman
may vote only when a casting vote is required to break a tie. The
presence of ten persons entitled to vote shall constitute a quorum. If
there is not a quorum within 30 minutes of the announced time of
starting, the meeting shall automatically stand adjourned to a date
within 15 days of the original date, when the original business only
shall be discussed. At this resumed meeting the rule regarding a quorum
will not apply. The Secretary shall give 14 days notice of the meeting
to the secretaries of the associated clubs, to the Executive Committee
and for private members.
8. SPECIAL
MEETING. A Special General Meeting may be called at any time by the
President. The Secretary shall give 14 days notice of the meeting to the
secretaries of the associated clubs, to the Executive Committee and to
private members. A Special General Meeting must be called if three
associated clubs require such a meeting and inform the Secretary in
writing of the reasons for calling such a meeting, which reasons shall
be specified in the notice convening the meeting. Persons entitled to
attend and vote at a Special General Meeting and the
quorum rules relating thereto shall be the same as for the Annual
General Meeting.
9. ALTERATION TO
RULES OF CONSTITUTION. No alteration to the Rules of Constitution
shall be made, except at a General Meeting of which 14 days notice in
writing giving details of the proposed alterations have been duly given
to club secretaries, members of the Executive Committee and private
members. No such alteration shall be effected unless the motion
proposing it is passed by an affirmative vote of not less than two
thirds of persons present eligible to vote. No alteration to the Rules
of Constitution shall be made unless a quorum of ten voting members is
present. Any alterations effected must be notified to club secretaries,
members of the Executive Committee and private members within 14 days of
the meeting at which the alterations were made.
10. RULES OF
COMPETITIONS. Rules governing competitions shall be determined by
the Executive Committee.
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